Terms & Conditions

EST. 1958

GMDOA

GOVERNMENT MEDICAL AND
DENTAL OFFICERS ASSOCIATION

Privacy Policy

Terms and Conditions

Terms & Conditions

Privacy: Data We Collect and Why

Last updated: 25 January 2026

GMDOA (Government Medical Dental Officers Association) respects your privacy. This section explains what personal data we collect, the purposes, and our lawful bases where applicable.

Data we collect
Contact details: name, email, phone, and correspondence content when you contact us.
Membership data: eligibility, category, payment confirmation, and documents you provide during join/renew processes.
Professional information: role, specialty, affiliation, and participation in events or training.
Website usage data: pages viewed, approximate location, device/browser info, and referral source.
Operational records: support requests, consents, and preferences.

Why we collect it ?

• To run the association and deliver member services (e.g., legal support, events, CME/CPD).
• To manage communications, respond to enquiries, and send service notifications.
• To process membership applications and renewals.
• To improve our website and services, including security and performance.
• To meet legal and regulatory obligations.
• Lawful bases (illustrative)
• Contract: when providing membership services you request.
• Legitimate interests: running the association, safeguarding our community, and improving services.
• Consent: where required for optional communications or cookies.
• Legal obligation: compliance with applicable laws.
• We do not sell personal data. We share data with service providers only to operate our services
(e.g., hosting, email) under appropriate safeguards.

Privacy: Data We Collect and Why

Last updated: 21 January 2026

GMDOA (Government Medical Dental Officers Association) respects your privacy. This section explains what personal data we collect, the purposes, and our lawful bases where applicable.

Data we collect
• Contact details: name, email, phone, and correspondence content when you contact us.
• Membership data: eligibility, category, payment confirmation, and documents you provide during join/renew processes.
• Professional information: role, specialty, affiliation, and participation in events or training.
• Website usage data: pages viewed, approximate location, device/browser info, and referral source.
• Operational records: support requests, consents, and preferences.

Why we collect it

• To run the association and deliver member services (e.g., legal support, events, CME/CPD).
• To manage communications, respond to enquiries, and send service notifications.
• To process membership applications and renewals.
• To improve our website and services, including security and performance.
• To meet legal and regulatory obligations.

Lawful bases (illustrative)

• Contract: when providing membership services you request.
• Legitimate interests: running the association, safeguarding our community, and improving services.
• Consent: where required for optional communications or cookies.
• Legal obligation: compliance with applicable laws.
• We do not sell personal data. We share data with service providers only to operate our services (e.g., hosting, email) under appropriate safeguards.

Your Rights and Choices

You have rights over your personal data. Depending on your jurisdiction, these may include:

• Access and portability: request a copy of the data we hold about you.
• Rectification: ask us to correct inaccurate or incomplete data.
• Erasure: request deletion where no longer required or where consent is withdrawn.
• Restriction and objection: limit or object to certain processing.
• Consent withdrawal: opt out of non-essential communications or cookies at any time.
• Exercising your rights will not affect your membership status, except where the data is strictly necessary to provide a requested service.

How to exercise your rights
Email: secretarygmdoa@gmail.com. Please include your name, contact information, and a clear description of your request. We may need to verify your identity before acting on the request.

Your Rights and Choices

Cookies and Tracking

We use cookies and similar technologies to operate and improve our website.

Types of cookies
• Strictly necessary: required for core features (e.g., page navigation, secure areas).
• Performance: help us understand how the site is used and improve it.
• Functionality: remember your preferences.

Your choices
• You can control cookies via your browser settings.
• Where required, we will request consent for non-essential cookies.
Some third-party content or tools embedded on the website may set their own cookies. We aim to integrate these responsibly and with appropriate controls.

Data Security and Retention

We apply administrative, technical, and organizational measures appropriate to the risk to protect personal data.

Security
• Secure hosting and access controls for staff and volunteers.
• Encryption in transit for our website and email where supported.
• Regular updates and monitoring to reduce vulnerabilities.

Retention
We keep personal data only as long as necessary for the purposes described or as required by law. Once retention periods expire, we securely delete or anonymize the information.

International transfers
Where data is transferred across borders, we use reasonable safeguards consistent with applicable law.

By accessing gmdoa.org, you agree to abide by these Terms of Use.

Using the website
• Use the site lawfully and responsibly. Do not disrupt, disable, or misuse our services.
• Do not attempt unauthorized access or introduce malware.
• Do not post or transmit content that is unlawful, defamatory, or infringes others’ rights.

Accounts and access
Some services may require account creation or verification of membership status. You are responsible for keeping credentials secure and for activities under your account.

Third-party links
Links may point to external sites. We are not responsible for their content or practices.

Changes
We may update these Terms and our Policies from time to time. Material changes will be highlighted on this page.

Intellectual Property and Licensing

Unless otherwise stated, content on this website is owned by GMDOA or used with permission.

• Logos, trademarks, and branding may not be used without prior written consent.
• Members may download resources for personal, educational, or organizational use related to GMDOA activities, provided copyright notices are preserved.
• Except as permitted by law or a written license, you may not reproduce, distribute, or modify our content.
Where content is attributed to third parties, the rights remain with their respective owners.

Terms of Use and Acceptable Use